Atlanta
Parrot Head Club Bylaws
Download a Microsoft Word
version of this document here.
ARTICLE I – GENERAL
A. Name
The
organization shall be called the Atlanta Parrot Head Club (APHC).
B.
The
Atlanta Parrot Head Club is a not for profit organization dedicated to
preserving and improving the environment, active in community oriented projects
and concerns as a means of social interaction with like minded people
interested in the lifestyle and music of
C. Purpose
The
purpose of the organization is to promote the Atlanta Parrot Head Club as a
humanitarian group that shares information for community and environmental
mutual benefits. The organization will
engage in activities that are charitable, educational, high spirited, and
promote the general welfare of the community.
D. Founder
K.
Scott Nickerson was the founder of the Atlanta Parrot Head Club.
ARTICLE II – MEMBERSHIP and DUES
A.
Membership
in the Atlanta Parrot Head Club shall be open to all persons, regardless of
sex, creed, national origin, or sexual orientation.
B. An active member in good standing
shall:
1.
Pay
dues set forth by the Atlanta Parrot Head Club.
2.
Adhere
to bylaws adopted by the membership of the Atlanta Parrot Head Club as well as
Parrot Heads in Paradise, Inc.
3.
Have
an interest in Jimmy Buffett's music.
4.
Have
an interest in community service and environmental concerns.
5.
Participate
in Atlanta Parrot Head Club activities.
6.
Not
act on behalf of the Atlanta Parrot Head Club without written approval from the
Board of Directors. This applies to, but is not limited to, planning events,
requesting donations and posting to Internet sites.
7.
Have
a completed membership form and signed membership form addendum on file. (A copy of the completed membership form and
a copy of the check will constitute signed membership form.)
8.
Pursuant
to the request of HK Management, The Howard Rose Agency, and Margaritaville
Holdings, Inc., no Atlanta Parrot Head Club member, Board of Directors member,
or founder is authorized to contact any of these organizations regarding Jimmy
Buffett concert tickets or any other matter pertaining to Parrot Heads in
Paradise, Inc. Any and all communication
shall be through Parrot Heads in Paradise, Inc. (PHIP).
C. Annual Dues
1.
Membership
dues are based on a standard calendar year and are January through December of
each year.
2.
Membership
dues and renewals are due by January 31 of each membership year.
3.
Membership
renewal notices will be sent in November with a reminder note in the last issue
of the newsletter for the year.
4.
Dues-
Individual $20.00, Couples $30.00. Renewals
- if dues have not been paid by January 31, a $5 late fee will be assessed. If dues have not been paid by last day of February,
the member will no longer be a member in good standing and all that that
implies. If a member has a check
returned, as long as they contact the Director of Finance before the last day
of February and set up a time to make amends including the NSF charges by March
10, they will still be considered member in good standing.
5.
If
you join the Atlanta Parrot Head Club after October 1, your membership will be
from October to January (example
6.
Refunds
will not be issued regardless of the reason of the termination of membership.
7. The Board of Directors can provide a financial waiver of dues as necessary. Requests for such waiver must be submitted in writing to the Board of Directors. Any member granted such a waiver should be as active as they can. They will monitored by the Atlanta Parrot Head Club to show their sincerity.
D. Lifetime Membership
1.
This
is an honor bestowed upon a member that has gone above and beyond for the Atlanta
Parrot Head Club. This honor means the
member is forever a member of Atlanta Parrot Head Club and that they no longer
will have to pay dues.
2.
The
Board of Directors will make a recommendation and present it to the current
Life Time members for voting.
3.
Lifetime membership shall be recommended and bestowed at the frequency
and discretion of the Board of Directors and other Lifetime Members.
E. Removal of Membership
1.
Any
member, who has not paid their dues by the last day of February, voluntarily
terminates his or her membership, with loss of standing and community service
points. Subsequent payment of dues will
establish a new membership, but will not reinstate community service points
previously earned.
2.
Pursuant
to the request of HK Management, The Howard Rose Agency, and Margaritaville
Holdings, Inc., no Atlanta Parrot Head Club member, Board of Directors member,
or founder is authorized to contact any of these organizations regarding Jimmy
Buffett concert tickets or any other matter pertaining to Parrot Heads in
Paradise, Inc. Any and all communication shall be through Parrot Heads in
Paradise, Inc.
3.
Any
member may be removed from the Atlanta Parrot Head Club for just cause
including, but not limited to, wrong doing, failure to adhere to responsibilities
as specified in the bylaws, or actions determined to be a detriment to the
organization as a whole.
4.
A
written motion for removal can be submitted by any Atlanta Parrot Head Club
member in good standing to any member of the Board of Directors who shall
disperse such motion to the Board of Directors.
The Board of Directors will notify the member who is in dispute first. Then, the Board of Directors has fifteen (15)
working days to request clarification or to dispute the motion. Such requests shall be filed within fifteen
(15) working days with the member. The
member then is required to respond in the same time frame. This correspondence
shall continue until the matter is resolved.
Email or phone meetings are acceptable as long as every person can hear
every other person with regular quorum rules applying and records of such
meetings being kept.
5.
The
motion will be voted upon following the completion of correspondence. A two thirds majority of the balance of the
Board of Directors is necessary for action.
ARTICLE III – MEETINGS
A. Social Meetings
1.
The
Atlanta Parrot Head Club will have at least two Happy Hours a month.
2.
The
Atlanta Parrot Head Club will also have a Saturday Happy Hour once a
quarter.
3.
These
events may include a charity fund raising event.
4.
One
member of the Board of Directors must be present at Happy Hours or public events.
B. Quarterly Board of Directors
Meetings
1.
Board
of Directors meetings will occur quarterly (every three months).
2.
All
quarterly Board of Directors meetings are open to members in good
standing.
C. Special Board of Directors Meetings
1.
Email
or phone meetings are acceptable as long as every Director can hear every other
Director with regular quorum rules applying and records of such meetings being
kept.
2.
The
minutes of these meetings must be presented to the Atlanta Parrot Head Club at
the next Happy Hour and posted on the Atlanta Parrot Head Club website in a
timely basis.
D. General Atlanta Parrot Head Club
Meeting
1.
The
Atlanta Parrot Head Club will have a Town Hall styled meeting in the first and
third quarter of the year for a total of two Town Hall meetings per year.
2.
Any
member in good standing may attend a Town Hall Meeting or Board of Directors
Meeting. Anyone who cannot conduct him
or her self in a professional manner will be asked to leave the meeting until he
or she can conduct themselves in a professional manner.
3.
Any
Atlanta Parrot Head Club decisions presented at the Town Hall meeting on Atlanta
Parrot Head Club activities and charities supported will be by a simple
majority vote of those members in good standing present.
4.
5.
Minutes
will be taken at all meetings and posted on the website.
ARTICLE IV –
A. The Board of Directors and Board of
Trustees (aka Advisors)
1.
The
Board of Directors will consist of five Atlanta Parrot Head Club members in
good standing with The Atlanta Parrot Head Club.
2.
The
Board of Directors will have a two-year term beginning February 1 with the
exception of the Director of Finance.
When the two-year term is up, a person can run for another term up to two
consecutive terms. Once the second two-year
term is up, a person must sit out a year before they can run for a Board of
Directors position again.
3.
The
position of Director of Finance is a trusted position requiring the highest
integrity. As such, it is appointed by
the Board of Directors and is held for the term that the sitting Director of
Finance feels is appropriate for him or her.
At the time that the sitting Director of Finance decides to vacate the
position, it is treated as any other vacant position on the Board of Directors. After induction of the new Board of Directors,
the full Board of Directors will appoint a new Director of Finance from within
the existing Board. Nothing in this
sub-Article supersedes the ability of the Atlanta Parrot Head Club to remove a
Director for just cause.
4.
The
Board of Trustees will consist of three retired Board of Directors members that
serve as advisory counsel. As Board of
Directors members retire, they will be asked if they would like to be on the
Board of Trustees. The Board of Trustees
will determine who of the current Trustees would like to retire.
5.
All
Board of Director positions are approved and appointed by majority vote of the
Atlanta Parrot Head Club members.
6.
The
Board of Directors and Board of Trustees can be contacted at the following
email address: ATLParrotHeadClub-owner@yahoogroups.com
.
7.
The Board of Directors will be responsible for ensuring all Atlanta
Parrot Head Club activities are conducted within the guidelines of Parrot Head
in Paradise Inc., as established in the PHIP bylaws (http://www.phip.com/Docs/bylaws2004.pdf)
established at the 1997 Meeting of the Minds, and the Atlanta Parrot Head Club
Statement of Purpose. The Board is also
responsible for conducting Atlanta Parrot Head Club business within the guidelines
for Articles of Corporation of Atlanta Parrot Head Club Inc. and the Atlanta
Parrot Head Club Bylaws.
8.
The
Atlanta Parrot Head Club Board of Directors will meet to deal with topics such
as legal issues, taxes, financial issues (relating to Atlanta Parrot Head Club
business), PHIP issues, etc. Pursuant to
the above, the Board of Directors must review the activities with the Atlanta
Parrot Head Club members at the next Happy Hour meeting. The Board of Directors will make available
all the information regarding the topic.
9.
All
decisions will be by consensus, with each Board of Directors Member having one
vote. Past Board of Directors members
aka “Board of Trustees” may serve as a tiebreaker if consensus cannot be
reached. Any and all Board of Directors’
decisions will be reported at the next Happy Hour meeting and on the Atlanta
Parrot Head Club website. Any member of the Board that will benefit financially or
materially, or have some other form of conflict of interests, from any matter
under consideration by the Board must excuse him/herself from voting. A majority vote of the remaining
disinterested Board members is required to resolve the vote.
10. The Atlanta Parrot Head Club Board
of Directors will pass on all materials, books, notes, and records for the
present and prior years in good condition to the succeeding Board of Directors
members.
11. The Board of Directors will act on
recommendations from the general membership meetings and forward
projects/concepts to the general membership meetings for approval and
enactment.
12. For continuity purposes, no
elections in a single year will cause the replacement of over two thirds of the
current Board of Directors.
B. Responsibilities of the Board of Directors
1.
Director
of Membership
a.
Ensure
that there is an active recruiting program for new members and renewals within
the Atlanta Parrot Head Club.
b.
Respond
to requests for membership information.
c.
Distribute
membership packet, which includes Name Tag, welcome letter and current copies
of the Atlanta Parrot Head Club bylaws and newsletter.
d.
Work
with Director of Finance to ensure membership lists are accurate and cross-
reference dues and renewals payments.
e.
Maintain
the Membership Directory and Community Service Points. Important – this information needs to be
available for PHIP and Concert Ticket Administrator 365 days out of the year.
f.
Maintain
copy of the Membership Directory and cross-referencing Community Service Points
with the Community Service Coordinator.
g.
Ensure
that all active Atlanta Parrot Head Club members have a current membership form
and a signed Membership form addendum on file by timely distributing these
forms to Atlanta Parrot Head Club members.
h.
Renew
the Atlanta Parrot Head Club membership charter with PHIP every January.
i.
Produce,
update, and distribute the membership phone and email directory to members in
good standing. Keep Yahoo membership
updated and current.
j.
Work
with Social Committee Chairperson.
2.
Director
of Communications (Secretary)
a.
Record
the minutes at all Board of Directors and Town Hall meetings. Plus provide complete, minutes of these
meetings to the Webmaster, Director of Membership and Newsletter Editor within
30 days of the meeting.
b.
Provide
a substitute, if unable to attend any Atlanta Parrot Head Club meeting, and
make sure that the minutes are distributed to the appropriate individuals.
c.
Handle
all correspondence on behalf of the Atlanta Parrot Head Club as deemed
necessary.
d.
Work
with Atlanta Parrot Head Club Webmaster about posting information on Atlanta
Parrot Head Club Website.
e.
Make
sure announcements or information (Happy Hours, Community Service Events, etc)
are getting out in a timely matter for Atlanta Parrot Head Club updates.
f.
Work
with local media to establish and maintain positive relations and
publicity. This should involve
publications in local newspapers (free and paid ads), radio announcements of
upcoming Events including Community Service events.
g.
Secure
newsletter advertising, if applicable.
h.
Contact
organizations and offer free advertising in the newsletter and on the Atlanta
Parrot Head Club website to secure discounts for Atlanta Parrot Head Club
members.
i.
Responsible
for working with the newsletter and Webmaster committee chairperson(s)
3.
Director
of Finance (Treasurer)
a.
Record
and keep track of all financial functions and transactions. These records should include detailed
descriptions of each transaction to include the origination of deposits,
description of withdrawals, amount paid, amount outstanding, etc.
b.
Prepare
financial reports that include income, expenses and balance for presentation at
quarterly Board of Directors meetings. This report will be made available to
any member in good standing upon request.
c.
Work
with the Director of Membership to keep a current membership list in order to
ensure that renewal notices are issued to all members.
4.
Director
of Community Service
a.
Take
suggestion and present them to the membership as possible charities to support.
b.
Set
the Community Service Calendar each February.
c.
Work
with all the Community Service Chairpersons who are in charge of community
service events (example Road Clean Up, Alzheimer’s Memory Walk,
d.
Maintain
or collect record of monies, time, and/or items donated to individual
charities.
e.
Maintain
and provide a record of participating members to the Director Membership for
cross referencing the tracking of community service points.
5.
Director
of Merchandising and
a.
Maintain
inventory of Atlanta Parrot Head Club merchandise
b.
Coordinate
the Atlanta Parrot Head Club prize giveaways. Other Board of Directors Members
may participate in acquiring prize donations, but final distribution and usage
will be at the discretion of the Director of Merchandising.
c.
Monitor
the disposition of prizes donated to the Atlanta Parrot Head Club to assure
that they are not used for personal use.
Any reports of misuse should be reported immediately to the Board of
Directors.
d.
Maintain
an inventory of all goods.
e.
This
position may be held concurrently with another position on the Board of
Directors.
f.
Assure
that social events such as the Christmas Party, Anniversary Party, Parking Lot
Party (concert or not), and Saturday Quarterly Happy Hour occur.
g.
Work
with Director of Communications, Newsletter Chairperson and Webmaster to help
promote these parties.
h.
Work
with the Director of Community Service especially since most of the parties are
community service point events.
i.
Recruit
Social Committee to help with logistics of the events if needed.
C. Removal of Any Board of Directors
Member
1.
Any
Board of Directors member may be removed from office for just cause including,
but not limited to, wrong doing, failure to perform job responsibilities as
specified in the bylaws, gross negligence in office, or actions determined to
be a detriment to the organization as a whole.
2.
A
written motion for removal can be submitted by any Atlanta Parrot Head Club
member in good standing to any member of the Board of Trustees who shall
disperse such motion to the Board of Trustees.
The Board of Trustees will notify Board of Directors Member who is in
dispute first. Then the Board of
Trustees has fifteen (15) working days to request clarification or to dispute
the motion. Such requests shall be filed
within fifteen (15) working days with the Board of Director. The Board of Director then is required to
respond in the same time frame. This
correspondence shall continue until the matter is resolved. Email or phone meetings are acceptable as
long as every Trustee can hear every other Trustee with regular quorum rules
applying and records of such meetings being kept.
3.
The
motion will be voted upon following the completion of correspondence. A two thirds majority of the Board of
Trustees is necessary for action.
ARTICLE V – NON-BOARD MEMBER
POSITIONS
A. Committee Chairpersons
1.
Social
Committee/Community Service Chairpersons
a.
Ensure
that special events and functions are planned and completed in a timely manner.
b.
Work
closely with the Board of Directors on all projects/events.
c.
Keep
the Board of Directors informed of all plans and progress.
d.
Committees
will not be formed without the specific guidance and knowledge of the Atlanta
Parrot Head Club Members and the Board of Directors.
e.
Provide
a detailed report summarizing the event, recommendations for the future of the
event and a list of participating members for the tracking of community service
points to individual’s Director. This
will be provided upon completion of event/function by the chairperson or a
designated person on the committee.
2.
Webmaster
a.
Maintain
Atlanta Parrot Head Club website ensuring it reflects current information.
b.
Be
not slanderous or biased in language, intent or format on the Atlanta Parrot
Head Club website.
c.
Refrain
from foul, off-color or vulgar language on the Atlanta Parrot Head Club
website.
d.
Refrain
from using the Atlanta Parrot Head Club website to voice personal political
opinions.
e.
Discuss
new content or extreme content changes with Director of Communications prior to
publishing.
f.
Promote
good will for the Atlanta Parrot Head Club.
3.
Newsletter
Editor
a.
Work
with the Committee Chairs, Board of Directors to produce the newsletter on a
timely basis. Generally, this will be on a quarterly basis.
b.
Be
not slanderous or biased in language, intent or format in the newsletter.
c.
Refrain
from foul, off-color or vulgar language in the newsletter.
d.
Refrain
from using the newsletter to voice personal political opinions.
e.
Submit
the newsletter to the Director of Communication for review prior to
publication.
f.
Promote
good will for the Atlanta Parrot Head Club.
4.
Ticket
Administrator
Work
under the PHIP guidelines and from the local point system to ensure all
qualified members in good standing are awarded an opportunity to purchase PHIP
designated concert tickets.
5.
Legal
Counsel
An
Attorney-At-Law may be employed by the organization at any time deemed
necessary by the Board of Directors to perform legal duties for the
organization. He/she shall receive such
remuneration for services as deemed necessary.
ARTICLE VI – NOMINATIONS, VOTING,
AND ELECTIONS
The Atlanta
Parrot Head Club will elect Board of Directors members for a two-year term
under the conditions listed below:
A. Election Chairperson
1.
No
later than October 15 of each year, an Elections Chairperson will be selected
by the current Board of Directors to serve as the individual who takes
nominations, seeks acceptance or refusal of the nomination from the individuals
nominated, distributes the ballots, counts the votes and announces the winners. This individual will not be a current member
of the Board of Directors or running for an open position and must be a Member
of the Atlanta Parrot Head Club with 5 years of uninterrupted membership.
2.
Election Chairperson will call for nominations (either floor or
self) starting at the first Happy Hour in November.
3.
The Election Chairperson will contact any member nominated from
the floor, and determine if that member wishes to run, prior to listing them on
the ballot. That member is bound to all
Nomination Requirements, shown in Article IV, Section B
4.
The
Election Chairperson will make ballots available to all members in good
standing no later than the first Happy Hour of January. This can be done by email, web posting, or
distribution at Atlanta Parrot Head Club functions including Happy Hours.
5.
The
Election Chairperson will keep a paper copy of all nominations and ballots for
a period of one year following the election.
At that point, all records may be destroyed.
B. Nomination Requirements
1.
All
nominees must be full-time residents of the State of
2.
All
nominees must be a member in good standing in the Atlanta Parrot Head Club for
one (1) full year and must be an active member to be eligible to run for an
elected position.
3.
All
nominees must comply with the requirements as stated in the Atlanta Parrot Head
Club bylaws.
4.
Nominees
will not solicit votes through email, telephone calls, or any other Atlanta
Parrot Head Club functions.
5.
Failure
to comply with any of these requirements will immediately nullify the
submission and the nominee will not be considered for candidacy.
6.
All
open seats will be announced at the first November Happy Hour and/or included
in the November newsletter and/or on the Atlanta Parrot Head Club website. Floor nominations or self-nominations will be
accepted during at Happy Hour or by contacting the Election Chairperson until
the last Thursday of December.
7.
Any
member wishing to run for an office must submit a paragraph why they want to be
on the Board of Director by the last Thursday of December to the Election
Chairperson.
8.
Ballots
will be distributed at the first meeting of January and must be returned by one
week prior to January 31. No write-in
nominations will be accepted.
C. Voting Rights
1.
Each
Atlanta Parrot Head Club member in good standing that has attained the age of
twenty-one (21) or older is allowed one vote when issues for local vote are
presented.
2.
Failure
to cast one’s vote in writing and sign the ballot by the time indicated on the
ballot is considered an abstention and no extension of time will be given.
3.
All
ballots must be received one week prior to January 31. Ballots will be made available through the
Election Chairperson via email if applicable or at the first Happy Hour of January.
4.
Atlanta
Parrot Head Club votes shall be collected and counted by the Election
Chairperson prior to the first February Happy Hour and verified by members of the
Board of Trustees.
D. Election of Officers
1.
All
winners will be announced at the first February Happy Hour.
2.
Within
the first week after announcement of the new Board members, the newly elected
and remaining board members must meet (in person, by email or by phone) to
determine which roles each person will assume for the next year.
3.
The
new officers will meet with the current Board of Director member that holds
their new responsibility to shadow or transfer knowledge for the month of
February and will assume their roles March 1.
4.
All
winners’ names will be posted on the Club website and will appear in the first
issue of the newsletter or email following the election.
5.
All
elected officials will abide by these bylaws.
6.
All
elected officials are mandated to attend the majority of Atlanta Parrot Head
Club functions, including but not limited to, Board of Directors Meetings, Club
business meetings, socials, and other functions. At least twelve (12) combined Board of
Directors Meetings, business meetings, socials, and community service
activities must be attended in a one (1) year period to maintain the Board of
Directors Member’s position. This
encourages non-Board of Directors member participation as members view the
Board of Directors as role models, and additionally guarantees an unbiased vote
at Board of Director Meetings.
7.
The
Board of Directors may grant an official leave of absence to an elected
official provided a two thirds majority vote is achieved for reasons including,
but not limited to, illness, life crisis, job related, etc
8.
Any
elected official may resign his or her position with a written notification
submitted to Board of Trustees with a forty-eight (48) hour notification. A Board of Trustees member will replace that
individual for the remainder of his/her term.
9.
Any
elected or appointed member of the Board of Directors who resigns from office
in the middle of their term will not be eligible to run for any Board of
Directors position for a period of two years from the date of their
resignation.
10. No calls for special elections will
be honored.
11. In the event that the seat has no
nominees, the Board of Directors will recommend an appointee for the full
upcoming term to be voted on by the Atlanta Parrot Head Club.
E. Run Off Elections
In
the case of a tie vote in any election, the election will be decided by a
fifteen (15) day run-off. The same rules
for ballots will apply during the run-off.
ARTICLE VII – CONTRACTS, CHECKS,
DEPOSITS AND FUNDS
A. Contracts
1.
No
Atlanta Parrot Head Club member or Director shall have the authority to
represent Atlanta Parrot Head Club in any capacity, contract, obligation,
function or event without the express written authorization to the Board of
Directors of this organization.
B. Checks, Drafts, etc.
1.
All
checks, drafts, or other orders for the payment of moneys, notes or other
evidence of Indebtedness issued in the name of the organization, shall be
signed by the Director of Finance.
2.
The
Director of Finance shall have the authority to designate other persons as
authorized and described herein as deemed necessary.
3.
Any
charges imposed on the Club due to insufficient funds (NSF) by an Atlanta
Parrot Head Club member will be charged to that Atlanta Parrot Head Club
member.
C. Deposits
1.
Receipts
of the organization shall be deposited on a timely basis.
2.
Any
amounts due the Atlanta Parrot Head Club must be remitted within five (5) days
of receipt of the service or merchandise (via electronic or paper copies).
3.
Credit
will not be extended to any member of the Atlanta Parrot Head Club including
the Board of Directors.
4.
Any
incidental sum of money owed the Atlanta Parrot Head Club must be remitted
prior to receipt of any concert tickets.
D.
1.
Atlanta
Parrot Head Club members wishing to be reimbursed for Atlanta Parrot Head Club-related
activities or supplies necessary for official Atlanta Parrot Head Club events
prior to spending monies shall:
a.
Obtain
approval, either verbally or via email, from the Director of Finance for
expenditures less than $50.00
b.
Obtain
approval, in writing, from the Director of Finance for expenditures from $50.00
to $100.00. (Email is acceptable.)
c.
Obtain
approval, in writing, from the Director of Finance and Board of Directors for
expenditures of $100.01 to $999.99.
d.
Expenditures
of $1,000.00 or more shall not be approved by the Board of Directors without
first obtaining a vote of approval from the membership.
e.
To
obtain reimbursement, the member shall submit the written approval, as
required, along with the original receipts to the Director of Finance.
f.
Atlanta
Parrot Head Club members who anticipate incurring expenses for Atlanta Parrot
Head Club-related activities should, after obtaining proper Board of Directors
approval, seek to have the company invoice the Atlanta Parrot Head Club
directly for the amount due. If this is
not possible, then submit the receipts to the Director of Finance in normal
procedures set forth.
E. Gifts
1.
The
Board of Directors may accept, on behalf of the organization, any contribution
or gift for the general purpose of the organization.
2.
Until
such time that the organization receives an IRS tax exempt determination
letter, the following disclosure statement must be included on all new member
applications, renewal notices, any written solicitations and broadcast
solicitations (including incoming calls in which membership is discussed):
"This contribution is not deductible as a charitable contribution for
federal income tax purposes."
3.
All
and any contributions or gifts must be turned over to the Director of
Merchandising or Board of Directors.
ARTICLE VIII – CONCERT TICKET
GUIDELINES and PRINCIPLES
A. Concert Ticket Guidelines and
Principles
1.
Tickets,
when made available to the Atlanta Parrot Head Club, are a privilege, not a
right. They are made available to
the most "active" Atlanta Parrot Head Club members as a reward
for their volunteerism throughout the concert point system year. (May 1 to April 30)
2.
The
most active members will be given first choice on purchasing tickets through
the Atlanta Parrot Head Club. Refer to Atlanta
Parrot Head Club concert point system. Ties
may be broken by lottery.
3.
Members
must participate in a minimum of eight (8) Community Service events (4
participation and 4 paid points) to be considered for Atlanta Parrot Head Club
tickets.
4.
The
maximum number of tickets available to each active membership is two tickets regardless
of the number of shows at that venue. The
Ticket Administrator may adjust this figure based on ticket availability.
5.
A
member is only allowed to accept tickets from one (1) PHIP chartered Club.
6.
If
an eligible member turns down their ticket option, it passes on to the next
eligible active member at the discretion of the Ticket Administrator. The ticket acceptance/declination form must
be returned to the Ticket Administrator.
7.
Your
check for the ticket must be received by the deadline imposed or you will
forfeit your option and your check will be returned without a ticket. If the bank returns your check for
insufficient funds, your tickets will be forfeited. Cash or money orders will be accepted as
payment for tickets as well. (The
Atlanta Parrot Head Club will not be held responsible for cash sent through the
mail.)
8.
If
a ticket is purchased and then cannot be used for any reason, that ticket must
be returned to the Atlanta Parrot Head Club to be made available to the next
eligible member. The Ticket
Administrator will make all attempts to resell the ticket to eligible members. If a ticket cannot be resold, the original
owner of the ticket will assume liability for the unsold ticket.
9.
The
Atlanta Parrot Head Club must follow the rules of PHiP or our privilege for Club
tickets will be forfeited. These rules
are:
a.
Best
seats assigned to the most active Atlanta Parrot Head Club members.
b.
No
sales to non-members, this means any friends or family who are not members of
the Atlanta Parrot Head Club.
c.
No
tickets are sold for more than face value.
d.
Tickets
may not be sold to scalpers. If you
cannot use your ticket, you must return it to the Atlanta Parrot Head Club.
e.
Do
not call anyone regarding Atlanta Parrot Head Club seats except the Atlanta
Parrot Head Club Ticket Administrator.
f.
The
Atlanta Parrot Head Club Ticket Administrator may amend these rules at the discretion
of the Atlanta Parrot Head Club Ticket Administrator and in coordination with
the PHIP Ticket Administrator.
g.
Any
infraction of these rules will immediately result in the following:
(1)
Removal
from the
(2)
Loss
of dues
(3)
Loss
of privileges in both the Atlanta Parrot Head Club and PHiP
B. Atlanta Parrot Head Club Concert
Point System
Community
Service Points
Participate
in a community/charity event (which may include four cash donations) 1 to 2
points are given towards events based on the Community Service Calendar for the
year.
C. Goodwill Tickets:
1.
Remote
Atlanta Parrot Head Club members (outside a fifty mile area from the Atlanta
Parrot Head Club's official address) will also be eligible for these tickets
provided they have donated services, time, or merchandise to justify the
receipt of tickets. The Ticket
Administrator will determine this justification.
2.
Any
non-Atlanta Parrot Head Club member must be an active member in good standing
in his or her own local Club. Notification
will be sent to the individuals’ Club requesting validation of ticket
worthiness.
ARTICLE IX – ALTRUISM
A. Events and/or activities sponsored
by the Atlanta Parrot Head Club will have a portion of the proceeds raised
donated to a designated charity.
B. The Atlanta Parrot Head Club will
donate time and/or money to charities each year, preferably local charities.
C. The Atlanta Parrot Head Club will be
involved in at least one environmental cause a year.
D. The Director of Community Service
has the responsibility to make recommendations to the general membership as to
which charities to support. Individuals
may also recommend charities and should do so through the Director of Community
Service.
E. Whenever possible, the designated
charity shall be decided upon by Atlanta Parrot Head Club members at a general
business meeting.
ARTICLE X – MISCELLANEOUS
A. Any property belonging to the
organization shall not be used or consumed by any person without written
consent of the Board of Directors after approval by majority vote on the
request. The term "property" includes all property real or personal,
tangible or intangible, which may be owned, created by or in the possession of
the organization absent an overriding legally enforceable contract, including
the Atlanta Parrot Head Club logo. (examples
– trailer, Atlanta Parrot Head Club banners, etc)
B. The fiscal year for the Atlanta
Parrot Head Club shall begin on January 1 and end on December 31.
C. The following statement is to be
added to each printed and/or published membership directory: "This
directory is for the exclusive use of Atlanta Parrot Head Club. It is not to be utilized for any purpose not
directly associated with our bylaws nor is it to be released to other parties
without the approval of the Board of Directors." Atlanta Parrot Head Club Members have a
choice is they want their information available.
D. Use of Atlanta Parrot Head Club
mailing lists by the Atlanta Parrot Head Club members or leaders for
solicitation purposes of any kind (including charitable) are strictly
prohibited without prior written approval of the Board of Directors and the
Atlanta Parrot Head Club Members.
E. No solicitation of Atlanta Parrot Head
Club members will be authorized at any Atlanta Parrot Head Club function. Solicitation includes distribution of
business pamphlets, propaganda, or any material that could be construed as non-Atlanta
Parrot Head Club related. Solicitation
of Atlanta Parrot Head Club members can result in removal from the APHC.
F. The Atlanta Parrot Head Club does
not assume responsibility for the conduct, actions or behavior of any member.
G. Membership in the Atlanta Parrot
Head Club does not allow individual members to use the name, lyrics, song
titles, names of businesses, or copyrighted or reserved material owned by Jimmy
Buffett.
ARTICLE XI – ADOPTION OF BYLAWS
A. These bylaws will go into effect for
an indefinite period no later than
B. Infraction of Bylaws
1.
Any
current Atlanta Parrot Head Club member may submit in writing only (signed,
dated and clearly written), within 30 days of the occurrence of the stated
infraction(s), to the Atlanta Parrot Head Club’s Board of Director and Board of
Trustees, a detailed statement regarding the alleged infraction(s) of the Atlanta
Parrot Head Club bylaws, by any other current Atlanta Parrot Head Club member.
2.
The
Board of Directors will inform, by letter, the Atlanta Parrot Head Club member
of the alleged infraction(s) against her or him. The member will be given 30 days to provide a
written response to the Board of Directors.
If the member chooses not to respond within 30 days, the Board of
Directors will move forward to a decision without the member's input.
3.
At
a scheduled Atlanta Parrot Head Club Board of Directors Meeting for the
infractions, after the 30 day deadline, the Board of Directors will evaluate
the alleged infraction(s) and make one of the following decisions:
a.
No
Action - the Board of Directors has considered the alleged infraction(s) and
the Board of Directors will take no action.
b.
Action
– The Board of Directors has reviewed the alleged infraction(s) and an
appropriate action has been determined as a majority decision of the Board of
Directors. The specific action is
entirely left to the discretion of the Board of Directors and the Board of
Trustees and is to be based only upon the stated infraction(s).
4.
The
member will be informed in writing within 30 days of the Board of Directors’
decision. The member who submitted the
original statement of alleged infraction(s) shall be provided with a copy of
the Board of Directors’ decision.
C. Amending Bylaw Procedures
1.
Any
Atlanta Parrot Head Club member in good standing can propose amendments. Any amendment should be submitted in writing
to Board of Directors and the Board of Trustees.
2.
The
proposed amendment(s) will be read at the next Atlanta Parrot Head Club
meeting.
3.
A
vote will be taken at an Atlanta Parrot Head Club business meeting. A favorable vote of two thirds of members
present shall be considered an effective change to the bylaws.
4.
If
the bylaws are amended, the modified bylaws will be made available to Atlanta
Parrot Head Club members within 30 days.
ARTICLE XII – CONFLICT OF INTEREST
A. Any possible conflict of interest of
any member of the Board of Director or member of the organization shall be
disclosed in writing to the Board of Trustees.
B. Where the transaction involving the
Board of Directors Member, Atlanta Parrot Head Club or Trustee exceeds five hundred
dollars ($500) but is less than five thousand dollars ($5,000) in a fiscal
year, a two thirds vote of the disinterested Board of Directors members (Board and
Trustees) is required.
C. Where the transaction exceeds five
thousand dollars ($5,000) in a fiscal year, then a two thirds vote of the
disinterested Directors and publication in the newsletter is required. The
minutes of the meeting shall reflect that a disclosure was made, the abstention
from voting, and the actual vote itself.
D. Every new member of the Board of
Directors will be advised of this policy upon entering his or her office, and
shall sign a statement acknowledging, understanding of and agreement to this
policy.
ARTICLE XIII – DISSOLUTION OF
A. Dissolution
Dissolution
of the Atlanta Parrot Head Club shall require an affirmative vote of a majority
of active members, entitled to vote thereon, who are present at a meeting
called by the Board of Directors exclusively for such purpose.
B.
1.
Consists
of all property owned by the Atlanta Parrot Head Club at the time of the
decision to dissolve the Atlanta Parrot Head Club.
2.
The
property either shall be sold to the Atlanta Parrot Head Club's current members
or donated to another Parrot head Club, or a charitable organization.
3.
Money
raised by the sale of property will be deposited into the Atlanta Parrot Head
Club account.
C.
Upon
dissolution of the Atlanta Parrot Head Club, the Board of Directors, after
paying or making provision for the payment of all of the liabilities of the Atlanta
Parrot Head Club, shall arrange for the distribution of the remaining assets to
a charity of the Board of Director's choice.